Bringing a maid to the UAE involves more than just hiring — it’s a legal and emotional responsibility.
A proper maid checklist ensures your domestic worker arrives safely, legally, and ready to start work without delay.
Whether you’re hiring through INAYA Domestic Workers Ajman or directly managing paperwork, this step-by-step guide will help you avoid costly mistakes and delays.
🧾 Why You Need a Maid Checklist
When it comes to sponsoring a maid, missing even one document can lead to application rejection.
A detailed maid checklist helps you:
- Stay compliant with UAE labour laws.
- Speed up the visa process.
- Protect both employer and worker rights.
- Ensure smooth onboarding and comfort for your maid.
In 2025, UAE immigration and MOHRE have made verification more strict — so this checklist is essential for every household employer.
📋 Step-by-Step Maid Checklist for UAE Employers
Here’s everything you’ll need before bringing a maid into the UAE.
| Requirement | Description | Who Provides |
|---|---|---|
| Passport Copy (Maid) | Must be valid for at least 6 months | Maid |
| Passport Copy (Employer) | Required for sponsorship | Employer |
| Recent Passport Photos | With white background | Maid |
| Medical Fitness Certificate | From an approved UAE clinic | Agency / MOHRE |
| Police Clearance | Certificate of good conduct | Maid’s Embassy |
| Employment Contract | Must include salary, duties, and rest day | Agency / Employer |
| Visa Application | Processed via MOHRE / ICP Smart Services | INAYA / Employer |
| Health Insurance | Mandatory as of 2025 | Employer |
| Accommodation Proof | Ejari or tenancy contract | Employer |
| Salary Certificate / Bank Statement | To prove financial capability | Employer |
🟩 Tip: Always keep two photocopies of each document — one for your records and one for MOHRE submission.
🩺 Health and Safety Section in the Maid Checklist
Medical screening is now mandatory for every new domestic worker.
Before visa stamping, ensure the maid has undergone the following:
| Test Type | Description |
|---|---|
| General Health Check | Basic physical examination |
| Infectious Disease Test | HIV, TB, Hepatitis |
| Pregnancy Test | For female workers |
| Vaccination Record | Required for certain countries |
Hiring through INAYA Domestic Workers ensures all medical and insurance paperwork is handled before arrival — saving time and ensuring compliance.
💼 Financial Preparation Checklist
Part of your maid checklist involves understanding your financial commitments.
| Expense Type | Approximate Cost (AED) | Notes |
|---|---|---|
| Visa Processing & Typing | 350 – 600 | Through MOHRE or agency |
| Medical Tests & Emirates ID | 500 – 800 | Compulsory for all maids |
| Health Insurance | 500 – 900 / year | Must be active before visa approval |
| Agency Fee (if applicable) | 8,000 – 14,000 | Depends on nationality |
💡 INAYA Domestic Workers Ajman provides all-inclusive packages that cover medical, insurance, and visa assistance under one service.
📦 Pre-Arrival Maid Checklist – What to Prepare at Home
Once your maid’s visa is approved, prepare her living arrangements before she arrives:
- Clean and furnished private room with basic amenities.
- Storage cabinet for her belongings.
- Internet access or phone allowance for communication.
- Safety instructions for appliances and home layout.
- A written house routine or duty schedule.
🩵 Pro Tip: Families who prepare a welcoming setup report better maid retention and work satisfaction.
🧠 Legal and Documentation Section
Keep all documents organized in one labelled folder (physical or digital):
- Copy of maid’s passport & visa page.
- MOHRE-approved contract (in English & Arabic).
- Health insurance card.
- Medical fitness certificate.
- Emergency contact list.
If you hire through INAYA Domestic Workers, your maid checklist comes pre-prepared — complete with labelled folders for each step of the process.
🔁 Renewal & Ongoing Compliance
| Renewal Type | Frequency | Responsible Party |
|---|---|---|
| Visa Renewal | Every 2 years | Employer |
| Health Insurance | Every 12 months | Employer |
| Medical Test | Before visa renewal | Maid / Agency |
| Contract Update | If duties or salary change | Employer |
INAYA keeps track of all renewal dates and sends reminders to employers before expiration, ensuring no legal lapses.
💬 Common Mistakes Families Make
- Submitting expired passport copies.
- Forgetting health insurance before visa stamping.
- Hiring through unlicensed brokers.
- Delaying medical testing.
- Missing signature on bilingual contract.
Avoiding these errors ensures your maid checklist stays complete and your hiring remains fully legal under MOHRE.
🧍♀️ Why Families Prefer INAYA Domestic Workers
| Advantage | Description |
|---|---|
| End-to-End Service | From visa to accommodation setup |
| Verified Profiles | Maids with complete documents and training |
| 24/7 Support | Assistance even after maid deployment |
| Free Replacement | Up to 6 months |
| Ajman-Based Office | Easy walk-in access for families |
With INAYA Domestic Workers Ajman, you don’t have to worry about forms, queues, or renewals — everything in your maid checklist is covered under one roof.
🧾 Frequently Asked Questions
Q1. What is the most important part of a maid checklist?
Valid passport, medical clearance, and health insurance are top priorities.
Q2. Can I handle visa processing myself?
Yes, but it’s faster and safer through a licensed agency like INAYA Domestic Workers.
Q3. Do I need to provide accommodation?
Yes, UAE labour law requires employers to offer safe and private living space.
Q4. How long does the process take?
Usually 7–10 working days once all documents are complete.
Q5. Does INAYA provide the full checklist to clients?
Yes, every client receives a printed maid checklist with clear instructions and timelines.
🏁 Final Thoughts – Be Prepared Before You Hire
Following a proper maid checklist saves you time, protects your rights, and ensures a positive experience for your domestic helper.
When hiring through INAYA Domestic Workers Ajman, you get professional guidance, verified candidates, and complete paperwork support from start to finish.
Visit INAYA Domestic Workers Ajman today to download your ready-to-use maid checklist and start your legal, stress-free hiring journey.
